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TSC Issue Tough Measures Over Teachers not Following TPAD procedures

The Teachers Service Commission (TSC) has warned school administrators who have allowed rogue Teacher Performance Appraisal and Development (TPAD) filling in their schools.

Via an Internal memo, TSC has expressed their disappointment by heads of schools who allow teachers to skew TPAD process when there is a given procedure for their activities.

“It has come to our attention that how TPAD2 is being handled at the school level and individually has been mismanaged/mishandled.

“The current TPAD is for the second term and the system is open to allow for the filling of TPAD.

“It has been realized that teachers have completed self-assessment and completed yet it is only the third week.

“This is being done with the assumption that the heads of institutions are aware and this is against the TPAD Calendar,” read a memo from TSC to all school managers.

TSC also said that they could give cause letters to both heads and teachers of schools for mishandling the TPAD process.

“Note therefore that any teacher contravening the TPAD calendar shall be held personally responsible and disciplinary action taken against him/her.

We are keenly watching with the intention of showing cause letters to these teachers.

HOI’s will equally be treated the same way for supervising the wrong process of filling TPAD 2.

Bring this to the attention of all teachers in your school and you be notified hereof,” TSC said.

TPAD filling is fully done online.

Just over two weeks ago, TSC issued a circular to teachers making clarification on both TPAD and the Performance contract (PC).

The Circular had the following Content:


Following the communication made to all County Directors vide memo REF:TSCDQAS/DIR/49/VOL.11/32 and subsequent opening of the TPAD online system on 11th January 2021, there have been numerous inquiries on Term 2 and Term 3 TPAD Implementation.

The Commission would like to make the following clarifications:

1. Performance Contract (PC)

Performance Contract for heads of primary and secondry institutions is available on the TSC website.

The Heads of institutions are required to follow the PC Calendar of activities which also provides that the PC should be downloaded and signed as required.

Once this has been done, the heads of institution are required to develop the Operational workplan which can be done on the TPAD online system.

2. Teacher Performance Appraisal and Development (TPAD)

Due to the complexities the design of the TPAD online system has caused, it has been decided that all data, for both term 2 and term 3 to be done on the term that is now open i.e. Term 2, 2021.


Following the release of term dates for the year 2021, the Teachers Service Commission (TSC has given specific timelines n when teachers shall perform various activities on TPAD.

This means that teachers teaching Grade 4, Class 8 and Form 4 can input data on learners progress on the term 2, 2021 portal and not on term 3, 2021 as had earlier been communicated in the memo.

In this regard, all teachers are expected to fill term 2, 2021.

3. It has come to the attention of the Commission that teachers have already appraised themselves and surprisingly have been appraised for term 2.

This is contrary to the TPAD Calendar of Activities which provides TPAD process.

The Heads of Institution were required to have customized the TPAD Calendar provided in the TPAD online system and shared these requirements with the teachers when the schools were opened.

4. Lesson Observation

The TPAD online system provides for lesson observation which should be done at least once term.

However, it has been noted that some teachers have already uploaded data for last term (term 2, 2020) in the current term (term 2 2021).

This should be discouraged as it should be done for each term and as per the period of the term.

5. Missing schools.

A list of schools missing from the TPAD system in your respective Counties should be submitted by 29th January 2021.

6. Mapping of Schools

All teachers should be mapped in their respective schools, zones, sub counties and counties respectively.

These rights have been assigned to the County Director and the County ICT officers.

7. A list of teachers yet to appear on TPAD online system should be submitted by 29th January 2021 (kidly provide their TSC numbers and work stations).

Teachers should also create their TPAD accounts and this will remedy the situation.

8. Schools with no administrators

The County Director should assign rights to teachers to act as deputies and heads of the institution so as to ensure that the appraisal process is completed at the school level.

9. Cancellation is done when there is inconsistency in the marks allocated and when there is suspicion of collusion between the appraiser and appraise and is only carried out by the countersigning officer.

There have been cases where the teachers have complained about the cancellation of their appraisals.

Therefoew, this function should always be done with utmost care and fairness.

10. Reversal

This option has been provided to TSC TPAD system administrators who can reverse a ‘not on duty’ procedure and also the appraisal especially when the teacher has chosen the wrong standards.

However, there have been many cases of not on duty which requires the teacher to indicate reasons why they are not on duty such as leaves.

It should be emphasized that the not on duty procedure is not a one off button and therefore cannot be chosen by mistake.

Therefore, teachers should be asked to be keen as they fill in the appraisal.

Also recorded are the cases of teachers who have chosen the SNE standards.

Once the case is checked, it is noted that the teachers have already been appraised and even have a TPAD score.

Once the case is checked, it is noted that the teachers have already been appraised and even have a TPAD score.

Once an appraisal has been rated by the appraiser it cannot be reversed.

Bring this information to the attention of your Offices.



These activities shall be done at the institution level.

TPAD Calendar of Activities at the Institution Level

TPAD Activity
Action By
Time Frame
Planning meetings before school opening involving all staff to set school TPAD Activity calendar
Heads of Institutions, Senior Management Team, Teachers
By last week of the school holiday.
Submission of professional documents
Head of institution All Teachers
By the end of the first week of the term
Undertaking lesson observations and identifying and documenting teacher’s professional gaps
Appraisees and appraisers
  Between 2nd week ad 10th
Undertaking teacher professional development to address professional gaps
Appraises, appraisers, institutional administrators
Throughout the term; from 1st week to the last week of the term
Internal Monitoring & Evaluation of the implementation of TPAD process.
Heads of institution, Deputy Head of Institution, Heads of Department
Continuous throughout the term
Monitoring the implementation of TPAD Process at county level; zonal, sub county & county
Curriculum Support Officers, Sub County Directors and County Directors
Throughout the term; from 1st week to the last week of the term
TPAD rating meetings
Appraise (teachers) and appraiser (HODs, deputy heads, Heads of Institution, CSOs, SCD)
By the closing date of term
Uploading of TPAD data and evidence.
Appraise (teachers) and appraiser (HODs, deputy heads, Heads of Institution, CSOs, SCD)
Throughout the term

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