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Secondary Schools Told To Have Documents Ready for Auditing

Auditor General Nancy Gathungu has revealed a list of documents that schools should submit for auditing.

According to Principal Secretary for the State Department Early Learning and Basic Education Julius Jwan, schools are set to be audited for the last two financial years.

This means that schools will provide financial documents for the fiscal years 2020/2021 and 2021/2022.

“Secondary schools are set to undergo financial audit whereas primary schools will have their enrollment data verified from the County Director of Education,” said PS Jwan.

Jwan revealed that County Directors of Education must submit lists of public schools and their enrolment, acknowledgment of FDSE, and enrollment data for the county in the years that are going to be reviewed.

Secondary schools have been instructed to have the following items ready:

  1. Financial statements
  2. Cashbooks for all accounts
  3. School registers and bank statements
  4. Vouchers (t support payment
  5. List of all non-teaching staff
  6. List of teaching staff
  7. Letter of approval for RMI expenditure

Jwan also revealed that the auditing process will go on even during the weekends and implored school principals to provide the documents that are required.

Besides, he also said that County Directors and Sub-County Directors of Education should notify schools that auditors will have unrestricted access to documents, information, and the school.

The statement was issued to all county superintendents of education.

In previous times, the Auditor used to conduct audits of only state departments in the Ministry of Education.

While attending a past event, PS Jwan also urged school principals to cooperate during the audits.

Schools that will undergo audit are extra-county schools, and sub-county schools.

Jwan’s State Department is also set to appear in Parliament for questioning over how money in schools has been spent.

“It is time they are held accountable because this was money disbursed in their own right,” said PS Jwan.

According to PS Jwan, the main reason for auditing is to hold accountable individual heads instead of just an umbrella department.

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